Project management is all about tracking – whether that be tracking dates, milestones, tasks, budgets, or many other pieces of a project. It is crucial to know how long tasks are going to take and then be able to know what the actual time spent on the task was. This not only benefits your company but also your clients.
Many project management software packages already have time tracking capabilities built-in because tracking time at the task level is so important to projects. However, you can also use a time clock app to provide similar functionality.
Here is how you can use a modern time clock app to manage projects successfully.
First, project planning should flow much the same way as it always does. You still need to build a project schedule and determine which tasks are dependent on other tasks. You can do this using a Gantt chart or your tool of choice. This is all part of the planning phase of the project and needs to be completed down to the task level. Now, this is where the fun starts.
As project team members begin working on their individual tasks for the project, this is where they can begin using the time and attendance app to appropriately record and track their time spent on the project. It is as simple as the click of a button, and the time can be tracked down to the minute.
In some cases, the time clock app can even be tied into your project tracking mechanism so that your project tasks items are automatically updated with the time spent on them.
As the project progresses, the project manager can quickly and easily see how much time has been spent on each task and how much time is left to complete the task. If any issues are spotted, the project manager can reach out to the appropriate team member to address the discrepancy. This allows task information to be tracked in nearly real-time.
This also provides the most up-to-date reporting available on the project instead of waiting until the end of the week to complete timesheets or enter time manually on a spreadsheet.
In addition to real-time status updates, a project manager can also use the time keeper app to learn important lessons about the project. He or she can see immediately when tasks get off-track or are taking longer than expected.
This allows project managers to address issues more quickly, thus having a better chance of getting the project back on track and completing on time. Along those same lines, valuable reporting is available from the online time clock software after the completion of the project.
Post-completion, data from the time clock app can be used to determine which pieces of the project took the most time. The project team can examine this data to identify whether this is in line with the project plan or not. If not, the team can further investigate the reason for the extra time spent on the tasks identified.
By performing some simple root cause analysis, you can help the team be better prepared for similar issues in the future so that those same issues do not cause problems again.
Lastly, project management is made easier with time clock software because the client billing is so easy. Project managers no longer need to manually compile time reports and calculate invoices. The online timesheet software can generate reports that make invoicing a snap.
Plus, the client will be happier because they have a detailed invoice that shows them how time was spent on the project down to the minute. Overall, this leads to happier project managers, project teams, clients, and company leadership. Try using a time clock app to manage your next project!